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Application Processes

Students should begin the off-campus study application process as soon as they return to campus in fall semester of their sophomore year. They will continue working their way through each phase in the process throughout the academic year. 
 
The mandatory first step in the process is to complete a virtual, video-module Study Abroad 101 session. These sessions run September – October. Students can access the link for sign-ups here. Students may also contact our office at ocs@denison.edu to obtain the link to register for a session.
 
At the conclusion of the SA 101 session, the student should:

1. Sign up to attend a Group Advising Session within two weeks of the date they attended the SA 101 session. These advising appointments are scheduled through SignUpGenius as well, with a separate link provided during SA 101. Note that students are required to attend at least one Group Advising Session, but are encouraged to attend as many additional sessions as they feel are relevant to their needs. Sessions will cover a variety of topics, including major, region, and interest-specific themes.

2. Schedule a meeting with the student’s Faculty Advisor to complete the Academic Planning Form (APF). If the student’s Faculty Advisor is not available for this meeting, the student may request a meeting with the Chair of his/her academic department. Note: A signature from the student’s Faculty Advisor/Department Chair on the APF is required to document this meeting and the resulting academic plan. Once this document has been completed and signed, the student must upload this file to their Advising Application. Failure to submit this form will result in delays in opening applications later on in the process.

3. Conduct an initial search of the Denison-approved programs on the Global Tools website to identify a short list of 3 to 5 programs that match his/her/their academic interests and goals.  Using the “advanced search” option, students may search programs by area of academic interest, location, language and more.
Students must sign up for a one-hour Group Advising Session by the end of October (sessions only run through the first week of November, 2020).  At this meeting the student will have the opportunity to share his/her/their academic goals for participation in off-campus study, as well as discuss the short list of programs they have identified.  Our Advisor(s) will offer information about additional programs that may be of interest to the student, answer questions related to timing, general information about costs, requirements, eligibility and more.
 
At the end of the first Group Advising Session, we will open a Post-Advising Program Proposal [PAPP], or “pre-application,” for the student. This pre-application should be completed within three weeks of the Group Advising session.  In the PAPP students must identify two program choices, unranked, and answer a series of basic questions about the choices. At the very latest, this application must be completed and submitted by November 20, 2020. Following submission of the PAPP the student will either receive approval to move forward to the APPLY phase, be returned to the PLAN phase where she/he/they will adjust her/his/their plan as recommended.
 
It is very important to note that enrollment caps apply for specific terms and, in some cases, individual programs. Therefore, we strongly suggest that students complete the PAPP as early as possible. This provides student the best chance to secure her/his/their preferred semester and program of study.
 
During this final stage of researching programs we encourage the student to contact returnees to inquire about their experiences.  A list of student returnees is available on Global Tools as “Learning Content” in the Advising Application. 
Upon successfully completing the PLAN and PROPOSE phases, our staff will open a program application for the student in Global Tools for the first or second program listed, depending on whether the program has met the enrollment cap. Term and program participation spots are awarded according to the date and time [first come-first serve] that a program application is opened in Global Tools.  
 
Students applying for study abroad during Summer 2021, Fall 2021, or Spring 2022 must complete the  program application by the priority deadline of midnight on December 18, 2020.  Please ensure that everything that is required is complete and be sure to click the red SUBMIT APPLICATION button on the main page of the application screen to officially submit your application.  Applications submitted after the deadline will not be reviewed.
 
Our office will review program applications and notify students about the outcome of their application on or before the following dates:
 
Planned Time Abroad                         Date of Notification
Applicants for Summer 2021              February 15, 2021
Applicants for Fall 2021                      March 15, 2021
Applicants for Spring 2022                 April 15, 2021 **
 
**Please note that it may be necessary to defer approval for a Spring 2022 applicant until grades from Spring 2021 are finalized.  In those cases, we will communicate directly with the applicant and determine the final outcome by June 1, 2021.
Once a student’s application is approved she/he/they will be instructed to begin the application process with the program provider (e.g., Arcadia, CIEE, SIT).  This application is independent of the application the student has submitted in Global Tools. The student is responsible for submitting the program application in full by the program provider’s deadline.
 
In addition to the program provider application, the student must complete additional “prepare to depart” tasks in Global Tools before departure.  These will appear as a checklist there. Students are required to complete these tasks by May 1 (for summer and fall programs), or December 1 (for spring programs).