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Application Processes

Students may begin the off-campus study process as early as March or April of their second semester on campus.  Many students, however, enter the process as sophomores the following fall.  In either case, students will continue working their way through each phase in the process during their sophomore year.  
 
The first step in the process is attendance at a student-led Study Abroad 101 session in March or April (first years), or September – mid-October (sophomores). Contact the OCS office at 740-587-6532 or at OCS@denison.edu to register for one of three weekly sessions. 
 
At the conclusion of the SA 101 session, the student will schedule an appointment in globaltools.denison.edu with an OCS Advisor two weeks out from the date of the SA 101 session. These advising appointments are scheduled through the Google calendar. During that two week period the student will complete the following tasks in preparation for the meeting:
 
  1. Complete an Advising Application on the globaltools.denison.edu website. 
  2. Meet with his/her Faculty Advisor to discuss the impact of the off-campus study on degree progress, to complete the Academic Planning Form, and collect the advisor’s signature. The student should also inquire about transfer credit guidelines for their major and/or minor department.  Note: A signature from the student’s Faculty Advisor is required to document this meeting and the resulting academic plan. 
  3. Conduct an initial search of the Denison-approved programs on the globaltools.denison.edu website to identify a short list of 3 to 5 programs that match his/her academic interests and goals.  Students may search for programs by area of academic interest, location, language and more.  Students should save programs of interest in his/her profile to review later. 
The student is responsible for attending his/her scheduled meeting with the OCS Advisor and to bring a copy of the Academic Planning Form signed by the faculty advisor (or a faculty member in the major department).  
 
Students must meet with an OCS Advisor before the end of October.  At this meeting the student will have the opportunity to share his/her academic goals for participation in off-campus study, as well as discuss the short list of programs they have identified and saved in the profile.  The OCS Advisor will offer information about additional programs that may be of interest to the student, answer questions related to timing, costs, requirements, eligibility and more. This meeting may take up to 45 minutes.
 
At the end of the student’s meeting with an OCS Advisor, he/she will schedule an interview in globaltools.denison.edu with an OCS staff member four weeks after this initial advising appointment. During this four-week period the student finalizes his/her program list to one first choice program, and one alternative program.  OCS Interviews must take place before the Thanksgiving Break.  
 
During this final stage of researching programs, we encourage the student to contact OCS returnees to inquire about their experiences.  A list of student returnees is available on globaltools.denison.edu as Learning Content in the Advising Application.  
 
Students are encouraged to consider the following questions in preparation for the interview:.
 
  • Where is my program located? (city, country, continent)
  • What are the important news headlines in this city/country related to politics, the economy, and/or societal trends?
  • Why do I want to study abroad?
  • What are my educational and personal goals for participation in off-campus study?  
  • In what ways will my participation in off-campus study enhance my Denison education? 
  • Are there specific requirements that will be necessary for me to fulfill while abroad in order to stay on track with my major/minor or graduation?  
  • What is my major/minor department’s policy regarding transfer credit from study abroad?
  • What might I take away from my study abroad experience that impacts personal growth and  professional development? 
  • What potential challenges do I anticipate that I might face while participating in off-campus study?
  • Do I have any learning accommodations that would be helpful to consider in planning for off-campus study?   If the student receives academic accommodations on campus and believe that he/she will need like accommodations while abroad, it will be important for her/him to draw this to the attention of the OCS Advisor early in the process.
  • Do I have any accommodations related to my health that would be important to think about in planning for off-campus study?  If so, what is my self-care plan?  
  • Do I have any health or medical considerations in planning for off-campus study.  
It is the student’s responsibility to arrive for his/her scheduled interview ready to offer a thoughtful and well-articulated rationale for proposing study on his/her first choice and alternative program.  Following the interview the student will either receive approval to move forward to the APPLY phase, be returned to the PLAN phase where he/she will adjust his/her plan as directed by OCS, or be denied.  The OCS interview may be up to 30 minutes in length.

Two things will happen following the student’s interview with the OCS office:
 
  1. OCS will conduct a review of the student’s campus judicial record to confirm the student’s eligibility to participate in off-campus study according to disciplinary policies (see Policies tab on the globaltools.denison.edu Home Page). 
  2. If approved to move forward in the process, the student’s status in globaltools.denison.edu will be changed to allow him/her to complete an application for the first choice program in the APPLY phase. 
Upon successfully completing the PLAN and PROPOSE phases, the OCS Office will open an application for the student in globaltools.denison.edu for their first choice program. Students applying for study abroad during Summer 2019, Fall 2019, or Spring 2020 must complete the APPLY phase by the priority deadline of December 3, 2018.  Please ensure that you submit everything that is required.  
 
It is important to note that enrollment caps apply for specific terms and, in some cases, individual programs.  For this reason, we encourage students to submit a complete application as early as possible to secure his/her preferred semester of study, and to receive a participation spot on the student's first choice program.  Term and program participation caps are fill according to the date and time that applications are submitted in full on the globaltools.denison.edu website.
 
The OCS Office will review applications and notify students about the outcome of their application according on or before the following dates.
 
Planned Time Abroad                         Date of Notification
Applicants for Summer 2019              February 15, 2019
Applicants for Fall 2019                      March 15, 2019
Applicants for Spring 2020                 April 15, 2019 **
 
**Please note that it may be necessary to defer approval for a Spring 2020 applicant until grades from Spring 2019 are finalized.  In those cases, OCS will communicate directly with the applicant and determine the final outcome by June 1, 2019.
Once a student’s application is approved by the OCS Office, he/she will be instructed to begin the application process with the program provider.  This application is independent of the application the student has submitted in globaltools.denison.edu.  In most cases, the application is available online.  The student is responsible for submitting the program application in full by the program provider’s deadline.
 
The student will be asked to complete additional tasks in globaltools.denison.edu before departing for off-campus study.  These tasks are detailed under PREPARE in globaltools.denison.edu website.  Students are required to complete these tasks by May 1 (summer and fall), or October 1 (spring).