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Application Process


The majority of students at Denison begin the process of applying for study abroad during the fall semester of the sophomore year. The application process, consisting of the three phases outlined below, is carried out during your sophomore year in preparation for study abroad during your junior year, or the summer following your sophomore year.

You should begin the off-campus study application process as soon as you return to campus in the fall semester of their sophomore year. They will continue working their way through each phase in the process throughout the academic year. 

TIMELINE
Advising Phase
Open Advising Application by OCTOBER 24, 2021
Watch Study Abroad 101 and attend OCS Group Advising by OCTOBER 29, 2021
Submit Advising Application by NOVEMBER 8, 2021

Denison Application Phase
Program Applications due by DECEMBER 8, 2021
Applications reviewed by CfGP starting in January

The mandatory first step in the process is to open and complete an Advising Application in Global Tools. These applications can be opened anytime through October 24, 2021 by clicking the Open Advising Application button below. The Advising Application contains multiple items that should be completed within three weeks of starting the process, or by November 8, 2021 at the latest.

Open Advising Application

Parts of the Advising Application

1. Complete the Study Abroad 101 module and pass the assessment with an 85% or above

The Study Abroad 101 module is designed to give you an overview of the application process, explain how to search for potential off-campus study programs, and make you aware of certain important policies and information. The module consists of a series of videos and handouts that will take about one hour to complete. You will then take and pass an assessment about the material. Please complete this very shortly after opening your Advising Application!


2. Meet with your academic advisor to complete the Academic Planning Form 

As soon as you complete Study Abroad 101, schedule a time to meet with your faculty advisor to discuss your academic plan and how off-campus study fits in. You will fill out the form along with your advisor and your advisor must sign the form before you submit it. You will find this form in your Advising Application. Note that if your faculty advisor is unavailable, we recommend meeting instead with a faculty member in your major department.


3. Attend at least one OCS Group Advising Session (offered through 10/29/21)

OCS Group Advising sessions are offered frequently throughout September and October and consist of a mix of in-person (with social distancing!) sessions and virtual sessions via Zoom. You are eligible to attend a session once you have completed Study Abroad 101. All sessions will cover how to choose an OCS program and allow plenty of time to answer your questions. To make the most of your time, we offer sessions with different topics, including major, region, and interest-specific themes. You are required to attend at least one Group Advising Session, but are encouraged to attend as many additional sessions as you feel are relevant to your needs. If your questions are not fully answered after your session, you can register for an additional session or follow up with our office to schedule a one-on-one appointment. 

For a full list of sessions offered, along with their descriptions, please check out the OCS Group Advising Requirement in your Advising Application. There you will also find the link to sign up for sessions. You are encouraged to look through the schedule to find sessions that fit your needs. If you want to attend a particular session but you have a time conflict, look to see when this session is offered next, as we rotate the times/days sessions are offered to accommodate as many students as possible. Please note that you can attend a session prior to completing your Academic Planning Form (APF) with your advisor, but you might find it more helpful to attend after you have completed the APF.


4. Complete the Program Preference Form

We recommend completing this form within three weeks of opening your Advising Application. In it, you will be asked to state the term you wish to study off campus and a first and second-choice program. You will answer a series of brief questions about your first-choice program. We ask you to list a second-choice program as a backup in case your first-choice program has already been filled or you do not meet the eligibility requirements, so make sure you consider both program options. 


5. Read the additional information materials included in your Advising Application

We have added additional learning content to your Advising Application to better inform you about particular processes and policies and to provide additional information about topics you may be curious about. Please read through these materials carefully. 

 

It is very important to note that we place upper limits on specific terms as well as on individual programs. Space is allocated on a first-come, first-served basis according to when the Advising Application is submitted. Therefore, we strongly suggest that you complete the Advising Application as early as possible. This provides you the best chance to secure your preferred semester and program of study. 

Once you have completed all of the steps above, you will submit your Advising Application to our office. We recommend completing this within three weeks of starting the process to give you the best chance of securing a spot on your first-choice program. The final deadline to submit the Advising Application is November 8, 2021

Your Advising Application will be reviewed within two weeks of you clicking the SUBMIT button. These applications will be reviewed in the order that they are submitted! We will then email you to notify you that we have opened a program application for you OR we will email to follow up to discuss alternative options in the event that neither your first nor your second-choice program is viable.

Once a Denison program application has been opened for you in Global Tools (you’ll see the name of a single program/term listed at the top), you will see new materials to complete. You will be asked to outline your academic goals for your term abroad, enter some important information, and read through a number of policies impacting OCS students. Once you have completed all of the requirements, you will see a new SUBMIT button appear. Please click this to submit your application to our office. 

All Denison Program Applications are due to our office by December 8, 2021. 

We will begin reviewing Denison Program Applications in January. You will be notified on a rolling basis as to whether you have been approved for your program. We will review Summer applications first, followed by Fall and Academic Year applications, and finally January-Term and Spring applications. 

 **Please note that it may be necessary to defer approval for a spring term applicant until grades from the spring term are finalized.  In those cases, we will communicate directly with the applicant and determine the final outcome once spring grades have been submitted.

Once your program application is approved by our office you will receive our off-campus study Decision Letter and be instructed to begin the application process with your program provider. This application is independent of the application you submitted in Global Tools. Please note that approval by our office does not equate to approval by your program provider, so it is in your best interest to apply early. You are responsible for submitting the program application in full by the program provider’s deadline (these vary among programs, so be sure to note the deadline for YOUR program). If you should not be accepted into your program, we will work with you to identify an alternate option, but if you wait too long, program deadlines for other programs will have already passed.

As part of your application process with your provider, you will be asked to complete a home school authorization form in which our office must sign off to verify that you have been approved by Denison. You can send this form to OCS Advisors Dr. Johnson Fowler (fowlerc) or Meghan Mason (masonm) and we will complete this on your behalf. 

During this phase, you will be asked to complete additional tasks that will be added to your Global Tools application at the time you are approved by our office. You will be asked to upload important information, read through a series of policies that impact off-campus study, and sign waivers. You will also find instructions for processes that must be completed outside of Global Tools prior to departing for your off-campus study program (e.g., the course approval process to ensure credits from off-campus study transfer back to Denison). Once all requirements are submitted, you can participate in our pre-departure orientation, which is mandatory for all students to secure final approval for off-campus study, so please note and adhere to deadlines provided. 

Denison’s Orientation is offered virtually via Global Tools and consists of a series of videos, handouts, and a final assessment. Students approved for off-campus study during summer or fall semester must participate in the orientation in the spring. Students approved for off-campus study during January term or spring semester must participate in the orientation in the fall. Failure to complete this orientation successfully will result in Denison revoking approval of your off-campus study plans. 

Just prior to orientation, our office will verify your disciplinary status with the Office of Community Values and Conflict Resolution. We will also send a Parental Waiver of Liability form to the parent or guardian you listed in your application materials via DocuSign (unless you are 21 or older). This waiver can be signed electronically and we encourage you to ask them to complete it promptly.