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Finances and Scholarships

Financing Off-Campus Study

The OCS Administrative Fee (currently $300 for summer and January-term study) will be billed on student accounts for off-campus study. 

Because Denison does not offer a summer term, there is no financial aid available from Denison for summer programs. Many providers offer need-based scholarships and there are a small number of federal scholarships students can apply for (see below). We recommend that students look carefully at the costs listed on provider websites. When doing so, consider not just the program fee, but also other estimated fees (e.g., housing, food budget, local transportation, transportation to your host site). Note that typically the more credits a program offers, the higher the cost, so if you want to keep costs lower look at programs where you can earn 3-4 credits in the summer. You can read more about applying to J-Term and Summer programs here.

Off-Campus Study and Financial Regulations 

Denison students may spend a semester of off-campus study on an approved program with all awarded institutional, need-based or merit aid, except work-study. Students will be charged Denison's tuition, room and meal plan, and OCS Administrative Fee for the semester abroad. Denison pays the program providers' standard expenses. Please read the full policy below.

General Information


Global experiences are integral to a Denison education. The Center for Global Programs provides individualized advising to help students explore and plan for various types of off-campus experiences to cultivate and strengthen global competencies essential in today’s world.  With a list of more than 200 Denison-approved off-campus study programs, both domestic and foreign, students have many opportunities to learn or hone a foreign language, participate in a domestic or international internship tied to an academic program, conduct independent research, and more. Approved programs are carefully vetted for safety and academic rigor associated with a Denison liberal arts education. The current list is located in the Global Tools database

To pursue off-campus study for academic credit, students must select an approved program listed in Global Tools, develop an academic plan around the program, and obtain approval for the program. Once approved by the Center for Global Programs, the student is then responsible for completing an application with the program provider. Students approved for off-campus study must complete an online mandatory orientation session. Failure to do so may result in revocation of approval. 

Eligibility Guidelines


The opportunity to apply for an off-campus program is available to all Denison students who are in good standing with the university. However, participation is not guaranteed. An application process, prerequisites and minimum requirements are in place for each approved Denison program. Denison approval hinges on students successfully completing all parts of the application process and meeting all deadlines. Eligibility guidelines for off-campus study are reviewed annually and subject to change. They can be found here.

Costs, Financial Aid, Billing and Fees

General Guidelines

  • All students participating in an approved off-campus program remain registered at Denison. They are charged Denison tuition, room, and meal plan for the semester abroad. This applies to students living on campus as well as commuter students. 
  • Tuition will be equal to Denison’s full-time tuition charges which covers up to 18 credits.  Each credit over 18 will generate an additional fee at the current excess hour/hourly tuition rate.  The room and meal costs will be equivalent to the current rate for a multiple room and The Hill meal plan. Students are also charged a non-refundable off-campus program administrative fee.
  • Students may apply all awarded financial aid [merit and need-based aid] to the cost of the off-campus study program, except work-study. 
  • Students are billed according to the regular billing cycle.
  • Denison pays the program providers’ standard expenses, minus program deposits, application fees, commitment fees, or a combination thereof [see below]. This includes tuition and other costs that are mandatory parts of the program (e.g. housing and meals, mandatory excursion fees, insurance). 
  • Denison does not pay for any Program Provider or University non-refundable deposits, application fees, commitment fees, or combination thereof.  
  • Denison does not pay for items or excursions that are not required by the program or course of study while the student participates in the program. This includes extra-curricular activities such as optional tours and field trips. Students will pay these fees on their own, from their personal funds.
  • Students must book travel through the Denison approved Travel Agent. The Center for Global Programs will review all reservations prior to approving them.
  • For students with any level of demonstrated need, Denison pays the equivalent of round-trip airfare from Columbus, OH to the host city. However, if the departure city airfare exceeds the airfare from Columbus, students will be required to pay for the difference in order to book their ticket. In other words, there is no financial aid for any overage in fares that exceed the round-trip from Columbus.
    • For students with no demonstrated financial need: Denison will pay for the price of the ticket up front. Students will then be billed by Denison for the entire cost of the airfare. 
    • Denison will not pay for any baggage or seat reservation fees. This includes regular checked baggage, overweight baggage, excess baggage. Moreover, any items not included in the base fare are the student’s responsibility.
  • Denison pays for supplemental emergency insurance coverage [EIIA]. Students are expected to make sure their personal health insurance will provide adequate coverage while abroad for ongoing and chronic conditions and non-emergency health events. Please note: almost all off-campus study providers build health insurance into the program, and, in all cases, Denison’s student health insurance plan does provide coverage while abroad.
  • The Denison tuition benefit and GLCA tuition remission may be applied to off-campus programs as applicable.
  • Outside awards: The student’s financial aid package may be adjusted according to the amount received. Students should inform the Office of Financial Aid and the Center for Global Programs if they plan to apply for outside scholarships. Some outside scholarships present exceptions to the general policy, e.g. Boren Fellowship, and these will be managed separately and on a case-by-case basis.
  • Students wishing to study two [consecutive or nonconsecutive] semesters off campus will be charged the full Off-Campus Program Administrative Fee each semester. 
  • Students who withdraw from the university to attend any off-campus program are not eligible to receive transfer credit. 

Student Responsibilities

  • Students are responsible for paying Denison tuition, room, meal plan, the non-refundable Off-Campus Program Administrative Fee and any other charges on their student accounts in full by Denison’s due date. Failure to pay the student account will result in suspension of study abroad eligibility and applicable penalties as outlined in the Student Financial Responsibility Policy.
  • Students are responsible for paying Program Provider upfront charges, e.g, deposits, tuition deposits, education abroad fees, application fees, commitment fees, or combination thereof. 
  • In instances where the off campus program does not provide meals and/or housing, students will receive an allowance to cover those expenses according to estimates from the provider. If a student withdraws from a program before the program ends the student is required to repay to Denison any and all allowances provided by Denison for meals and/or housing.
  • Students are required to establish ACH/wire transfer payment for food allowances and any other funds provided by Denison. 
  • Students are responsible for knowing, in advance, a program’s withdrawal policy. If a student officially withdraws from a program after confirming participation, the student is responsible for any unpaid program deposits, as well as any late withdrawal charges assessed by the program. These charges will be placed on the student’s Denison account. If a student intends to dispute these charges, they must work with the program provider. 
  • In the event of an official withdrawal after the first day of the program start, a student may receive a partial refund of tuition, room and meal plan. The withdrawal process begins once the student notifies the Center for Global Programs. The student will not be considered withdrawn until the intent to withdraw is communicated to and confirmed by the Center for Global Programs. 
  • Upon withdrawal, any adjustments to the student’s account are automatically made in accordance with Denison University refund policies. Questions regarding the amount of refund or forfeiture of charges should be directed to the office of Student Accounts. Additional information can be found at the university website.
  • Students selecting catered housing and/or housing that includes a supplemental fee for enhanced accommodation are subject to additional charges that they must pay on their own.
  • Students must book travel through the Denison approved Travel Agent.
  • Students are required to arrive by the designated move-in/orientation date and stay until all examinations and any other program requirements are completed. Denison does not pay for travel other than to and from the study abroad site. Denison does not pay for flights during vacation or break periods.
  • Students are responsible for any penalties or cancellation fees associated with changes to airline travel arrangements. 
  • The value of any travel voucher[s] issued to a student for canceled Standard Fares will be charged to the student on the student’s account.
  • If a student does not board the scheduled flight, the entire value of the ticket, plus any applicable penalties, will be charged to the student’s account.
  • The student is responsible for any costs not part of program fees billed by the provider to Denison. These expenses may include: 
    • personal travel and sojourns
    • personal expenses
    • food costs above those budgeted by the program
    • personal meals/snacks during personal sojourns
    • lodging during travel to and from the host city
    • passport, visa fees, residency permits 
    • local transportation 
    • immunizations
    • books and supplies 
    • security fees
    • cell phones, extra cell-phone data, additional WiFi data

This list is not exhaustive. It is important for students to remember that incidental and personal expenses are, in almost all cases, significantly higher for off-campus programs because of personal travel and other activities undertaken on a voluntary basis.
  • Denison requires that students participate fully and responsibly in all academic aspects of the proposed off-campus study program, including required language and area studies courses, and/or a homestay stipulation. Failure to complete the academic aspects of the program will result in a grade of “TF” for the off-campus study placeholder course listed on the Denison academic record for the term abroad. There are no refunds if students fail courses and/or fail to fulfill all academic aspects of the program. 
  • Students are enrolled for a holding place registration of 12 credits for each term of off-campus study in order to report full-time study to the Federal Clearinghouse to facilitate the portability of financial aid and/or to use 529 college funds.  Students are, therefore, required to enroll for at least 12 transferable U.S. semester credits for each semester of off-campus study, but may choose to enroll for up to 18 U.S. semester credits per semester. Additional charges may be assessed for each registered hour in excess of 18 hours [see above]. Students should consider these costs at the time they apply to the program and consult the Denison Catalog and the Office of the Registrar for advice and further details. A student may request twice during their Denison career to take up to 20 hours and request to waive the excess credit hours fee. Any such request should be submitted with this form to the Registrar's Office prior to the beginning of the semester in question. Any hours over 18 will be billed to the student account. Hours that are not waived will remain on the student’s account. 
  • The University is under no obligation to transfer coursework or apply transferred coursework toward specific degree requirements unless that coursework has been approved in advance. Students wishing to apply a course toward a GE, major, minor, or concentration requirements must receive approval directly from the relevant department/program.  Other coursework for transfer credit will be evaluated through the combined efforts of the Registrar, the Center for Global Programs, and, as necessary, specific departments/programs.
  • It is not possible for Denison to predict world events or assure that a study abroad experience is entirely risk-free. Rarely, but occasionally in the past, emergencies (dangerous conflicts, natural disasters, COVID-19 pandemic etc.) have resulted in alteration or cancellation of an off-campus study program for which a student has been approved. It is the student’s responsibility to be aware of all program policies regarding suspension/cancellation and implications for their academic program.
 

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