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Finances and Scholarships

Financing Off-Campus Study

Denison students may spend a semester of off-campus study on an approved program with all awarded institutional, need-based, or merit aid, except work-study. Denison charges students for tuition, room, meal plan, and OCS Administrative Fee Students will pay the program's application fee and confirmation deposit.

Denison pays the program providers' standard expenses, which include program tuition, meals, and housing. For students with demonstrated financial need, Denison will provide a flight allowance to travel to their host city. Please click below to read the full policy.

 
The OCS Administrative Fee (currently $300 for summer) will be billed on student accounts for off-campus study. 

Because Denison does not offer a summer or winter term, there is no financial aid available from Denison for these programs. Many providers offer need-based scholarships and there are a small number of federal scholarships students can apply for (see below). We recommend that students look carefully at the costs listed on provider websites. When doing so, consider not just the program fee, but also other estimated fees (e.g., housing, food budget, local transportation, transportation to your host site). Note that typically the more credits a program offers, the higher the cost, so if you want to keep costs lower look at programs where you can earn 3-4 credits in the summer. You can read more about applying to J-Term and Summer programs here.

Costs, Financial Aid, Billing and Fees
General Guidelines

 

      All students participating in an approved off-campus program remain registered at Denison. They are charged Denison tuition, room, and meal plan for the semester abroad. This applies to students living on campus as well as commuter students.

      Tuition will be equal to Denison’s full-time tuition charges which covers up to 18 credits. Each credit over 18 will generate an additional fee at the current excess hour/hourly tuition rate. The room and meal costs will be equivalent to the current rate for a multiple room and The Hill meal plan. Students are also charged a non-refundable off-campus program administrative fee of $1,000 for Fall 2022 and Spring 2023.

      Students may apply all awarded financial aid [merit and need-based aid] to the cost of the off-campus study program, except work-study.

      Students are billed according to the regular billing cycle.

      Denison pays the program providers’ standard expenses, minus program deposits, application fees, commitment fees, or a combination thereof [see below]. This includes tuition and other costs that are mandatory parts of the program (e.g. housing and meals, mandatory excursion fees, health insurance).

      Denison does not pay for any program provider or University non-refundable deposits, application fees, commitment fees, or combination thereof.

      Denison does not pay for excursions that are not required by the program or course of study while the student participates in the program. This includes extra-curricular activities such as optional tours and field trips. Students will pay these fees on their own, from their personal funds.

      For students with any level of demonstrated need, Denison pays the equivalent of round-trip airfare from Columbus, OH to the host city. However, if the departure city airfare exceeds the airfare from Columbus, students will be required to pay for the difference in order to book their ticket. In other words, there is no financial aid for any overage in fares that exceed the round-trip from Columbus. Maximum allowances are updated each semester.

      Students with demonstrated need will receive a direct communication from the Center for Global Programs with their specific allowance and instruction on how their ticket will be paid.

      Denison will include a $100 allowance for baggage, but will not pay for oversized/excess baggage, seat reservation fees, extra legroom or additional add-ons charged by the airline.

      If a student does not board the scheduled flight, the entire value of the ticket, plus any applicable penalties, will be charged to the student’s Denison account.

      Denison pays for supplemental emergency insurance coverage [EIIA]. Students are expected to ensure that their personal health insurance will provide adequate coverage while abroad for ongoing and chronic conditions and non-emergency health events. Please note: Denison's student health insurance plan does not provide coverage while abroad. Most off-campus study providers build health insurance into the program which Denison will pay.

      The Denison tuition benefit and GLCA tuition remission may be applied to off-campus programs as applicable.

      Outside awards: The student’s financial aid package may be adjusted according to the amount received. Students should inform the Office of Financial Aid and the Center for Global Programs if they plan to apply for outside scholarships. Some outside scholarships present exceptions to the general policy, e.g. Boren Fellowship, and these will be managed separately and on a case-by-case basis.

      Students wishing to study two [consecutive or nonconsecutive] semesters off campus will be charged the full Off-Campus Program Administrative Fee each semester.

      Students who withdraw from the university to attend any off-campus program are not eligible to receive transfer credit.

 

Student Responsibilities

 

      Students are responsible for paying Denison tuition, room, meal plan, Denison health insurance fee, the non-refundable Off-Campus Program Administrative Fee and any other charges on their student accounts in full by Denison’s due date. Failure to pay the student account will result in suspension of study abroad eligibility and the assessment of applicable penalties as outlined in the Student Financial Responsibility Policy.

      Denison's health insurance is an annual plan that covers both semesters. Students may waive the health insurance if they are covered by another plan, but that waiver will cover both semesters. If students are not covered by another plan, they must purchase the Denison insurance plan, even if it is for one semester on campus.

      Students are responsible for paying Program Provider upfront charges, e.g, deposits, tuition deposits, education abroad fees, application fees, commitment fees, or combinations thereof.

      In instances where the off-campus program does not provide meals and/or housing, students will receive an allowance to cover those expenses according to estimates from the provider. If a student withdraws from a program before the program ends the student is required to repay to Denison any and all allowances provided by Denison for meals and/or housing.

      Students are required to establish ACH/wire transfer payment for food allowances and any other funds provided by Denison.

      Students are responsible for knowing, in advance, a program’s withdrawal policy. If a student officially withdraws from a program after confirming participation, the student is responsible for any unpaid program deposits, as well as any late withdrawal charges assessed by the program. These charges will be placed on the student’s Denison account. If a student intends to dispute these charges, they must work with the program provider.

      In the event of an official withdrawal after the first day of the program start, a student may receive a partial refund of tuition, room and meal plan. The withdrawal process begins once the student notifies the Center for Global Programs. The student will not be considered withdrawn until the intent to withdraw is communicated to and confirmed by the Center for Global Programs.

      In the event that a student withdraws from Denison University after they receive the travel and/or food allowance they are required to reimburse the University for the entire dollar amount.

      Upon withdrawal, any adjustments to the student’s account are automatically made in accordance with Denison University refund policies. Questions regarding the amount of refund or forfeiture of charges should be directed to the office of Student Accounts. Additional information can be found at the university website.

      Students selecting catered housing and/or housing that includes a supplemental fee for enhanced accommodation are subject to additional charges.

      Students are required to arrive by the designated move-in/orientation date and stay until all examinations and any other program requirements are completed. Denison does not pay for travel other than to and from the study abroad site. Denison does not pay for flights during vacation or break periods.

      Students are responsible for any penalties or cancellation fees associated with changes to airline travel arrangements.

      The student is responsible for extra student fees/items included on the program and billed to Denison. These include, among other things, books, art course fees, lab fees, course supplies, music lesson fees, athletic fees, and other expenses that are not the standard costs of the program [tuition, meals, housing, health insurance].

      The student is responsible for any expenses that are not part of program costs billed by the provider to Denison. These expenses may include:

      personal travel and sojourns

      personal expenses

      food costs above those budgeted by the program

      personal meals/snacks during personal sojourns

      lodging during travel to and from the host city

      passport, visa fees, residency permits

      local transportation

      immunizations

      security fees

      cell phones, extra cell-phone data, additional WiFi data

 

This list is not exhaustive. It is important for students to remember that incidental and personal expenses are, in almost all cases, significantly higher for off-campus programs because of personal travel and other activities undertaken on a voluntary basis.

 

  Students with demonstrated financial need may request up to $250 for funds to cover visas and visa-related travel, passport renewals/applications, immunizations, and some incidentals related directly to the study abroad program, subject to review by the Center for Global Programs. More information about that may be found here.

      Denison requires that students participate fully and responsibly in all academic aspects of the proposed off-campus study program, including required language and area studies courses, and/or a homestay stipulation. Failure to complete the academic aspects of the program will result in a grade of “TF” for the off-campus study placeholder course listed on the Denison academic record for the term abroad. There are no refunds if students fail courses and/or fail to fulfill all academic aspects of the program.

      Students are enrolled for a holding place registration of 12 credits for each term of off-campus study in order to report full-time study to the Federal Clearinghouse to facilitate the portability of financial aid and/or to use 529 college funds. Students are, therefore, required to enroll for at least 12 transferable U.S. semester credits for each semester of off-campus study, but may choose to enroll for up to 18 U.S. semester credits per semester. Additional charges may be assessed for each registered hour in excess of 18 hours [see above]. Students should consider these costs at the time they apply to the program and consult the Denison Catalog and the Office of the Registrar for advice and further details. A student may request twice during their Denison career to take up to 20 hours and request to waive the excess credit hours fee. Any such request should be submitted with this form to the Registrar's Office prior to the beginning of the semester in question. Any hours over 18 will be billed to the student account. Hours that are not waived will remain on the student’s account.

      The University is under no obligation to transfer coursework or apply transferred coursework toward specific degree requirements unless that coursework has been approved in advance. Students wishing to apply a course toward a GE, major, minor, or concentration requirements must receive approval directly from the relevant department/program. Other coursework for transfer credit will be evaluated through the combined efforts of the Registrar, the Center for Global Programs, and, as necessary, specific departments/programs.

      It is not possible for Denison to predict world events or assure that a study abroad experience is entirely risk-free. Rarely, but occasionally in the past, emergencies (dangerous conflicts, natural disasters, COVID-19 pandemic etc.) have resulted in alteration or cancellation of an off-campus study program for which a student has been approved. It is the student’s responsibility to be aware of all program policies regarding suspension/cancellation and implications for their academic program.