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How it Works

Off-Campus Study Process
 
Students may begin the off-campus study process as early as March or April of their second semester on campus.  Many students, however, enter the process as sophomores the following fall.  In either case, students will continue working their way through each phase in the process during their sophomore year.  
 
The first step in the process is attendance at a student-led Study Abroad 101 session in March or April (first years), or September – mid-October (sophomores). Contact the OCS office at 740-587-6532 or at OCS@denison.edu to register for one of three weekly sessions. 
 
At the conclusion of the SA 101 session, the student will open an Advising Application in globaltools.denison.edu, and schedule an advising appointment with an OCS Advisor.  The advising appointment must be scheduled two weeks out from the date of the SA 101 session.  During that two-week period the student will complete the following tasks in preparation for the meeting:
 
  1. Meet with his/her Faculty Advisor to discuss the impact of off-campus study on degree progress, to complete the Academic Planning Form, and collect the advisor’s signature. The student should also inquire about transfer credit guidelines for their major and/or minor department.  Note: A signature from the student’s Faculty Advisor or a faculty member in his/her major department is required to document this meeting and the resulting academic plan.  
  2. Conduct an initial search of the Denison-approved programs on the globaltools.denison.edu website to identify a short list of 3 to 5 programs that match his/her academic interests and goals.  Students may search for programs by area of academic interest, location, language and more.  Students should save programs of interest in his/her profile to review later. 
  3. Complete the Advising Application on the globaltools.denison.edu website. Please note that the student is responsible to complete the application in full, including uploading a copy of the Academic Planning Form signed by his/her faculty advisor into his/her Advising Application.
Please note that students must meet with an OCS Advisor for his/her advising appointment before the end of October of the sophomore year in order to propose off-campus study during the following summer, or during either semester of the junior year.  At this meeting the student will have the opportunity to share his/her academic goals for participation in off-campus study, as well as discuss the short list of programs they have identified in the Advising Application.  The OCS Advisor will offer information about additional programs that may be of interest to the student, answer questions related to timing, costs, requirements, eligibility and more. This meeting may take up to 45 minutes.
Following the student’s advising appointment, the OCS Advisor will open a Post Advising Program Proposal on the globaltools.denison.edu website.  The student should work to complete this proposal within three weeks time or, at the latest, by November 15. During this final stage of researching programs, we encourage the student to contact OCS returnees to inquire about their experiences.  A list of student returnees is available on globaltools.denison.edu as Learning Content in the student's Advising Application.  
 
Students are encouraged to take advantage of walk-in advising offered at the following times/locations:
Monday 2:00 - 4:00 PM Burton Morgan 415
Tuesday 12:30 - 2:30 PM Slayter Union
Wednesday 2:00 - 4:00 PM Burton Morgan 415
  5:00 - 7:00 PM  (9/11, 9/25, 10/9, 10/23, 11/6) Mitchell (outside D-Fuse)
  7:00 - 9:00 PM (9/18, 10/2, 10/16, 10/30, 11/13) Huffman Dining Hall
Thursday 12:30 - 2:30 PM Slayter Union
Friday 12:30 - 2:30 PM Slayter Union
The Post Advising Program Proposal requires the student to finalize his/her program list to one first-choice program, and one alternative program.  The student should offer a thoughtful and well-articulated rationale for proposing study on his/her first-choice program, and address each question in full.  

It is important to note that enrollment caps apply for specific terms and, in some cases, individual programs.  For this reason, we encourage students to submit a thoughtful and complete Post Advising Program Proposal within three weeks of the one-on-one appointment with an OCS Advisor.  The final deadline for submitting the Post Advising Program Proposal is November 15, 2019, but an early submission provides the student with an opportunity to secure his/her preferred semester of study, and to receive a participation spot on the student's first choice program.  

Post Advising Program Proposals will be reviewed in the order they are received. Students who submit a successful application will have a program application opened in globaltools.denison.edu for their first-choice program. This moves the student into the APPLY phase.  Students who submit a Post Advising Program Application that is unsatisfactory, or otherwise requires a follow-up discussion with an OCS Advisor will remain in the PROPOSE phase and be contacted about scheduling an appointment before moving forward.
All program applications for Summer ’20, Fall ’20 or Spring ’21 must be completed and submitted by December 3, 2019.  

OCS will confirm applicant eligibility by reviewing fall semester grades, and the student’s campus judicial record.  For more information about the off-campus study disciplinary policy, please see the OCS Handbook tab on the globaltools.denison.edu Home Page. The OCS Office will review program applications and notify students about the outcome of their application on or before the following dates.
 
Planned Time Abroad                         Date of Notification
Applicants for Summer 2020              February 15, 2020
Applicants for Fall 2020                      March 15, 2020
Applicants for Spring 2021                 April 15, 2020 **
 
**Please note that it may be necessary to defer approval for a Spring 2020 applicant until grades from Spring 2020 are finalized.  In those cases, OCS will communicate directly with the applicant and determine the final outcome by June 1, 2020.
Once a student’s application is approved by the OCS Office, he/she will be instructed to begin the application process with the program provider (Arcadia, CIEE, DIS, SFS, etc.).  This application is independent of the application the student has submitted in globaltools.denison.edu.  In most cases, the application is available online.  The student is responsible for submitting the program application in full by the program provider’s deadline.

Students approved for off-campus study will be required to attend a mandatory orientation conducted by the OCS Staff.  Orientation dates will be provided well in advance so that students can plan accordingly.  Students approved for off-campus study during summer or fall semester will participate in the orientation in the spring. Students approved for off-campus study during January-term, May-term, or the spring semester will participate in the orientation in the fall.

The student will be asked to complete additional tasks in globaltools.denison.edu before departing for off-campus study.  These tasks are detailed under PREPARE in globaltools.denison.edu.  Students should note any deadlines associated with completing these tasks.