Financing Off-Campus Study

• All students participating in an approved off-campus program remain registered at Denison. They are charged Denison tuition, housing, and meal plan for the semester abroad. This applies to students living on campus as well as commuter students.
• Tuition will be equal to Denison’s full-time tuition charges which covers up to 18 credits. Each credit over 18 will generate an additional fee at the current excess hour/hourly tuition rate. The housing and meals costs will be equivalent to the current Denison Housing & Meals fee. Students are also charged a non-refundable off-campus program administrative fee.
• Students may apply all awarded financial aid [merit and need-based aid] to the cost of the off-campus study program, except work-study.
• Students are billed according to the regular billing cycle.
• Denison pays the program providers’ standard expenses, minus program deposits, application fees, commitment fees, or a combination thereof [see below]. This includes tuition and other costs that are mandatory parts of the program (e.g. housing and meals, mandatory excursion fees, health insurance).
• In instances where the off-campus program does not provide meals and/or housing, students will receive an allowance to cover those expenses according to estimates from the provider.
• Denison does not pay for any program provider or University non-refundable deposits, application fees, commitment fees, or combination thereof.
• Denison does not pay for excursions that are not required by the program or course of study while the student participates in the program. This includes extra-curricular activities such as optional tours and field trips. Students will pay these fees on their own, from their personal funds.
• For students with any level of demonstrated need, Denison pays the equivalent of round-trip airfare from Columbus, OH to the host city. However, if the departure city airfare exceeds the airfare from Columbus, students will be required to pay for the difference in order to book their ticket. In other words, there is no financial aid for any overage in fares that exceed the round-trip from Columbus. Maximum allowances are updated each semester.
  • Students with demonstrated need will receive direct communication from the Center for Global Programs with their specific allowance.
  • Denison will include a $100 allowance for baggage, but will not pay for oversized/excess baggage, seat reservation fees, extra legroom or additional add-ons charged by the airline.
  • If a student does not board the scheduled flight, the entire value of the ticket, plus any applicable penalties, will be charged to the student’s Denison account.
• Denison pays for supplemental emergency insurance coverage [EIIA]. Students are expected to ensure that their personal health insurance will provide adequate coverage while abroad for ongoing and chronic conditions and non-emergency health events. Most off-campus study providers build health insurance into the program which Denison will pay. Please note: Denison's student health insurance plan provides coverage while abroad.
• The Denison tuition benefit and GLCA tuition remission may be applied to off-campus programs as applicable.
• Outside awards: The student’s financial aid package may be adjusted according to the amount received. Students should inform the Office of Financial Aid and the Center for Global Programs if they plan to apply for outside scholarships. Some outside scholarships present exceptions to the general policy, e.g. Boren Fellowship. These will be managed separately and on a case-by-case basis.
• Students wishing to study two [consecutive or nonconsecutive] semesters off campus will be charged the full Off-Campus Program Administrative Fee each semester.
• Students wishing to study two [consecutive or nonconsecutive] semesters off campus will be allowed a benchmark flight allowance each semester based on need level.
• Students who withdraw from the university to attend any off-campus program are not eligible to receive transfer credit.

Student Responsibilities

• Students are responsible for paying Denison tuition, housing & meals, Denison health insurance fee, the non-refundable Off-Campus Program Administrative Fee and any other charges on their student account in full by Denison’s due date. Failure to pay the student account will result in suspension of study abroad eligibility and the assessment of applicable penalties as outlined in the Student Financial Responsibility Policy.
• Students are required to establish ACH/wire transfer payment for meal allowances and any other funds provided by Denison.
• Denison's health insurance is an annual plan that covers both semesters. Students may waive the health insurance if they are covered by another plan, but that waiver will cover both semesters. If students are not covered by another plan, they must purchase the Denison insurance plan.
• Students are responsible for paying Program Provider upfront charges, e.g, deposits, tuition deposits, housing deposits, education abroad fees, application fees, commitment fees, or combinations thereof.
• Students selecting catered housing and/or housing that includes a supplemental fee for enhanced accommodation are subject to additional charges.
• Students are required to arrive by the designated move-in/orientation date and stay until all examinations and any other program requirements are completed. Denison does not pay for travel other than to and from the study abroad site. Denison does not pay for flights during vacation or break periods.
• Students are responsible for any penalties or cancellation fees associated with changes to airline travel arrangements.
• The student is responsible for extra student fees/items included on the program and billed to Denison. These include, among other things, books, art course fees, lab fees, course supplies, music lesson fees, athletic fees, and other expenses that are not the standard costs of the program [tuition, meals, housing, health insurance].
• The student is responsible for any expenses that are not part of program costs billed by the provider to Denison. These expenses may include:
  • personal travel and sojourns
  • personal expenses
  • food costs above those budgeted by the program
  • personal meals/snacks during personal sojourns
  • lodging during travel to and from the host city
  • passport, visa fees, residency permits
  • local transportation
  • equipment, gear, supplies required for courses taken off-campus
  • immunizations
  • security fees
  • cell phones, extra cell-phone data, additional WiFi data

• Students with demonstrated financial need may make a one-time request up to $500 for funds to cover visas and visa-related travel, passport renewals/applications, immunizations, and some incidentals related directly to the study abroad program, subject to review by the Center for Global Programs. More information about that may be found here.
• Denison requires that students participate fully and responsibly in all academic aspects of the proposed off-campus study program, including required language and area studies courses, and/or a homestay stipulation. Failure to complete the academic aspects of the program will result in a grade of “TF” for the off-campus study placeholder course listed on the Denison academic record for the term abroad. There are no refunds if students fail courses and/or fail to fulfill all academic aspects of the program.
• Students are enrolled for a holding place registration of 12 credits for each term of off-campus study in order to report full-time study to the Federal Clearinghouse to facilitate the portability of financial aid and/or to use 529 college funds. Students are, therefore, required to enroll for at least 12 transferable U.S. semester credits for each semester of off-campus study, but may choose to enroll for up to 18 U.S. semester credits per semester. Additional charges may be assessed for each registered hour in excess of 18 hours [see above]. Students should consider these costs at the time they apply to the program and consult the Denison Catalog and the Office of the Registrar for advice and further details. A student may request twice during their Denison career to take up to 20 hours and request to waive the excess credit hours fee. Any such request should be submitted with this form to the Registrar's Office prior to the beginning of the semester in question. Any hours over 18 will be billed to the student account. Excess hour fees that are not waived will remain on the student’s account.
• The University is under no obligation to transfer coursework or apply transferred coursework toward specific degree requirements unless that coursework has been approved in advance. Students wishing to apply a course toward a GE, major, minor, or concentration requirements must receive approval directly from the relevant department/program. Other coursework for transfer credit will be evaluated through the combined efforts of the Registrar, the Center for Global Programs, and, as necessary, specific departments/programs.
• It is not possible for Denison to predict world events or assure that a study abroad experience is entirely risk-free. Rarely, but occasionally in the past, emergencies (dangerous conflicts, natural disasters, COVID-19 pandemic etc.) have resulted in alteration or cancellation of an off-campus study program for which a student has been approved. It is the student’s responsibility to be aware of all program policies regarding suspension/cancellation and implications for their academic program

Withdrawal Policies

• Students are responsible for knowing, in advance, a program’s withdrawal policy. If a student officially withdraws from a program after confirming participation, the student is responsible for any unpaid program deposits, as well as any late withdrawal charges assessed by the program provider. These charges will be placed on the student’s Denison account. If a student intends to dispute these charges, they must work with the program provider.
• In the event of an official withdrawal from the program after the first day of Denison’s classes, a student may receive a partial refund of tuition and housing & meals. The withdrawal process begins once the student notifies the Center for Global Programs. The student will not be considered withdrawn until the intent to withdraw is communicated to and confirmed by the Center for Global Programs.
• If a student withdraws from a program before the program ends the student is required to reimburse all allowances provided by Denison. Travel allowances must be reimbursed at 100%. Meal and/or housing allowances shall be reimbursed on a prorated basis according to Denison's withdrawal schedule.
• Upon withdrawal, any adjustments to the student’s account are automatically made in accordance with Denison University refund policies. Questions regarding the amount of refund or forfeiture of charges should be directed to the office of Student Accounts. Additional information can be found at the university website.

Student Impacts of a Withdrawal

Allowances